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Sourcing Suppliers at Olympia London: Where You Can Compare Quotes, and Where You Can't
Some supplier categories at Olympia are locked to a single partner. Others aren't, even though people often assume they are. Here's the difference, category by category.
Olympia London has just come through a £1.3 billion redevelopment, and the result is a venue that behaves less like one building and more like a small district. The historic Heritage Halls, National Hall, Grand Hall, and West Hall, sit alongside a brand new International Convention Centre (ICC), each with its own supplier arrangements. Events like the Ideal Home Show, AnimeCon UK, and Photo London have used the Heritage Halls for years. The ICC is newer, purpose-built, and governed by a different set of appointments entirely.
That matters for one practical reason. It changes where you can actually get a supplier comparison, and where you can't. Some categories at Olympia are locked to a single appointed partner. Others are open, which means you can get multiple quotes and compare them properly before you choose. Assuming the wrong one is locked, or the wrong one is open, costs time either way.
This piece sets out exactly that, category by category, and where Lumix's vetted supplier partner network can get you a genuine comparison at Olympia.
Audio Visual
Aztec Event Services is locked in for AV, but only inside the new ICC. Aztec is responsible for the permanently installed AV within the ICC, including its main auditorium LED wall, integrated sound systems, and in-room lighting. The arrangement is specific to the ICC. It does not extend to the Heritage Halls, where Aztec has also delivered AV independently, including at London Build 2025 and the London Book Fair 2025.
For events in the Grand Hall, National Hall, or West Hall, AV is one of the few categories at Olympia where a genuine comparison is possible. Lumix can run the RFP process and get three competitive quotes back in two days, rather than taking the first number from a default supplier. It is worth checking which space your event actually sits in before assuming AV is settled.
Rigging
Outback Rigging is Olympia's house rigging team, locked in across the whole venue. Olympia's own exhibitor guidance points directly to them, and any external supplier working on rigging needs to coordinate through them. This is not a category where a second quote is possible, but your Lumix account manager can still make sure the brief is right and the coordination with Outback goes smoothly.
Traffic, Parking, and Building Security
CSP Ltd is Olympia's recommended partner for traffic management and stewarding, and Carlisle Support Services covers building security across the wider estate. Recommended is not the same as locked in. There is more room here than people usually assume, and it is worth talking through with your account manager what your actual options are.
Event Security and Waste
Stambridge Group is locked in for event security across all events at Olympia, distinct from Carlisle's building security role. ABM UK is locked in for cleaning and waste across the estate. Neither is a category where a second quote is possible.
Catering
Olympia brought food and beverage operations in-house from January 2026, with an Executive Chef appointed to lead delivery. As with rigging and event security, this is not a category open to external catering suppliers.
Graphics, Print, and the Categories You Can Actually Compare
Outside of AV inside the ICC, and the locked and recommended categories above, Olympia leaves real room for a proper comparison. Graphics and print and stand build are not tied to a single appointed partner. These are the categories where three competitive quotes from Lumix's vetted network of 4,000 supplier partners tend to show the widest spread. Variances of £60,000 or more are not unusual on identical briefs, and that gap stays invisible until quotes are laid out side by side in the same format.
Olympia's supplier landscape looks more locked down than it actually is, and in a few places it's more open than people assume too. The point is not to memorise every rule. It is to know, before you brief, which categories are worth comparing and which aren't.
Lumix has mapped Olympia's supplier appointments space by space, not just venue by venue. Your account manager can talk through exactly where that leaves room to run a comparison for your event.
About Lumix
Lumix matches event teams with supplier partners from a vetted network of 4,000 across the UK, including at Olympia London. Where a genuine comparison is possible, Lumix Logic gets three competitive quotes back in two days, laid out side by side so differences in price reflect real variation in what's included, not guesswork.
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